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17 June 2021
Tech4SmartCities 2021
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Open until 14 June 2021

Virtual matchmaking events - How do they work?


A matchmaking event is a quick and easy way to meet potential cooperation partners. 30 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts.


1) Registration

Register via the Register button. 

Your registration should be completed with a description of your market place (see next step) before it can be validated. 

    2) Publish a business profile to showcase your needs

    Create a clear and concise business profile (market place) to raise your visibility on the b2match platform.
    Your profile should describe who you are, what you can offer to potential partners, and which kind of cooperation partner your looking for. 


    3) Browse profiles of attendees

    Go to the participants list to find out who is offering interesting and promising business opportunities.


    4) Send & receive meeting requests

    Browse published participants profiles and send meeting requests to those you want to meet during the event. 

    The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. 

    You will be notified by an e-mail alert once booking has opened.

    Booking rules?

    • Everybody can send meeting requests to everyone (except to investors ,as participation in the PITCH session is upon selection only, but be aware that investors of the investors panel can invite you for a meeting even if you're not selected to participate at the pitching session) 
    • Incoming meeting requests have to be accepted by the recipients otherwise they can't be scheduled

    5) Matchmaking Event

    Access your meetings in My Agenda, where you have your complete schedule for the event and the list of your meetings. Check your camera and microphone and don't be late!

    How to initiate a Virtual Meeting?

    1. Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click on the participant's card in order to access their profile


    2. Use the Messages functionality to chat about common interests and availability.


    3. Click on the participant's preview if the participant is marked as Available


    4. Click Request Meeting, under the participant's photo, to request a meeting

    5. 

    6. Check My agenda and Meetings for your schedule and your list of confirmed meetings.


    7. At the time of the meeting, go to the Meetings page and click on Start Meeting

    • You can invite guests through the Invite guests button, or share your screen through the screen sharing button
    • A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
    • The remaining time will be displayed on the top left corner
    • The next meeting card will be displayed with one minute before the next meeting
    • Clicking on Start Next Meeting will end the current meeting and will start the next one
      Technical requirements for Virtual meetings

      The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.

      Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.

      Microphone and camera

      You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.



      If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage

      Additionally, you can do the following checks:

      • test your microphone with other apps, such as Google Meet, Skype, Zoom, etc. 
      • run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
        •  Twilio is the name of the software we use for online meetings 

      Happy matchmaking!

      Organised by

      Meetings

      Participants 314
      Meetings 101

      Participants

      Austria 5
      Belgium 79
      Bulgaria 4
      Croatia 2
      Finland 1
      France 13
      Germany 23
      Greece 44
      Hungary 4
      Ireland 1
      Israel 2
      Italy 16
      Lithuania 2
      North Macedonia 1
      Malta 7
      Netherlands 2
      Poland 3
      Portugal 10
      Romania 11
      Russia 2
      Slovakia 7
      Spain 40
      Sweden 4
      Switzerland 4
      Turkey 25
      Ukraine 5
      United Kingdom 8
      Viet Nam 1
      Total 326

      Participants

      Company 83
      University 36
      R&D Institution 17
      Association/Agency 14
      Authority/Government 17
      Consulting 13
      SME 68
      Large account 1
      Start-up 55
      NGO 12
      Other 10
      Total 326

      Profile views

      Total 5601